Trapeze Blog


The ROI of effective financial management of your warehouse

By David Eason

Normalisation and acceptance of ineffective financial management is a silent killer for any business.

For bus operators, whether it’s multiple systems across the business or reliance on manual data entry processes, the lack of an integrated solution is guaranteed to cost you time and money.




Inefficient systems that fail to provide real-time inventory visibility and tracking also fail to give you an accurate picture of what is happening within your warehouse.

Missing or inaccurate data constitutes a significant blind spot, allowing unnecessary or unauthorised financial expenses to go unnoticed.

Sometimes these costs can be minor, such as purchasing too much stock or staff including parts for their personal use within bulk orders. Others can pack a greater punch to your pocket, such as inefficient warranty tracking that causes your employees to miss opportunities to make claims.




Time is a valuable commodity for any business, and just the thought of wasting it on processes that can be integrated and streamlined should be motivation enough to utilise automation wherever possible.

Are your employees wasting time going through filing cabinets when they could be using a search function in a digital database to obtain information in seconds?

What if those records are misplaced?

Do you see staff members entering the same data into multiple places because your software systems don’t talk to each other?

Think of how much more value-added work your personnel could carry out if they did not need to dedicate so much time to do things manually.




The good news is that through the use of systems that can automate processes, improvements are always possible and often significant. Having a system that enables workflow automation as well as inventory control can not only reduce unnecessary costs, but expose untapped cost efficiencies.

Having an in-depth understanding of your inventory, where parts are used and how often they are used gives you invaluable insights such as:

  • How much value is attributable to each vehicle
  • Total fleet fuel consumption, allowing you to see if any vehicles are over or underusing  and make iterations based on this knowledge
  • How parts move on a daily, weekly and monthly basis (specifically, which stock is being over or underused and how this information influences future orders)

This further allows for enhanced efficiencies in your accounting department, as more accurately tracked inventory can be accounted for and reported.


Automation of inventory tracking ERP software


(Think of it as power steering for your business – the same results, but in less time and with less effort.)

This can be applied to various processes across the warehouse, including communication, inventory management and maintenance. As the saying goes, “time is money” and if you can improve the time-efficiency of your warehouse processes, you will see a return on your investment.

While the transition to new systems in and of itself is sometimes perceived as too time-consuming or difficult, failing to do so is likely to hurt your business more in the long term.

Seeking assistance with system integration from a technology partner with experience and knowledge of the bus industry will make the process easier and provide you with the support you require.


Learn more about Trapeze's TIMS ERP


Trapeze ebook power steer

1. Fain,B. (2015, January 16th). 3 reasons why you need automated inventory management and reporting [Web log message]. Retrieved from

Meet the Author:
David Eason
Business Development Manager, Trapeze ANZ Bus

David is an expert across a variety of commercial environments and has worked in multiple vertical markets. He has extensive knowledge of how tailor-made technology can be used to improve and add value to transport operations. David also supports bus operators with tailor-made technology solutions across Australia and New Zealand. Connect with David on LinkedIn.

Connect on LinkedIn

Trapeze Blog Industry Resources

Read the latest Blog content

Latest From Trapeze

View the latest content from Trapeze

Trapeze Emergency Services has changed…

Introducing Corvanta! A new patient-centric brand has been launched from the former Emergency Services business of Trapeze. Read the full Press Release to Learn More.

Read Press Release
Autonomous taxis, air taxis, you name it!

In this Transit Unplugged TV episode, Paul dives into the details with Ahmad Bahrozyan, CEO of the Road and Transport Authority (RTA), as he shares their vision of autonomous vehicles and air taxis.

Watch Now
LATEST NEWS: Trapeze selected for West African ITS Bus project

Trapeze Group has been selected to implement an Intelligent Transport System (ITS) to help manage 450 new buses, as part of Abidjan’s first Bus Rapid Transit (BRT) system.

Read More
The new way to customer satisfaction
Bus, Light Rail, Ferry

Having decided to use public transport, no one wants to waste their time waiting at a stop. Headway managed high-frequency services are a great option.  David Panter, our resident ITS expert explores why.

Read More
Lead the way in sustainable rail

TTG Energymiser® is now part of the Trapeze suite of Rail solutions helping you meet your industry challenges head on.

Read More
Enhance pre-hospital care and improve patient outcomes

‘Digital Twins’ is a concept used in multiple industries. It’s where the physical world is represented in a digital environment to enable a way to view events in real time and provide insights after they happen. 

Read more
Electric buses and how ITS will help

Find out why ITS technology is needed to manage the new complexities electric vehicles bring to bus fleets.

Read More
Looking for Trapeze in your region?
Find your Region Contact Us